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Leading adult education through support for and the effective application of technology.

Google Mail and Contacts (series)


This series covers Gmail and Contacts as well as how to use the tools effectively in an adult education classroom. These hands on, virtual workshops will walk you through Gmail shortcuts and tasks that will increase productivity and save time.
The series will consist of 2 to 3 online sessions where the following topics and more will be grouped and covered:
  1. G Mail Tools: An Inbox can be set to organize and prioritize automatically within settings. After a user includes their own settings, messages upon receipt can reflect the options like starring important conversations, reading conversations within a thread, and more. Snooze options, labels, and filters are other useful tools within Gmail that will be covered.
  2. G Mail Templates: Gmail templates allows a user to save a custom email on file and then send it anytime needed. Topics covered will include creating, editing, and deleting templates as well as inserting them into Gmail.
  3. Attachments: The "handshake" between Gmail and Drive will be covered where: files sent by others can be opened and/or saved directly to a users Drive, attachments can be added to messages without ever leaving a message, and other storage options.
  4. Contacts: Send a message to groups instead of individuals to avoid entering every name separately. Along with creating contacts, creating contact groups that can be used within Gmail to send group messages will be covered as well as scheduling messages will also be covered and more as time allows or is requested (per requesting program*).

Each part of an OTAN series is conducted as a "hands-on workshop" where participants are encouraged to follow along on their own devices. Questions are answered throughout and materials are shared at the end of each session. The desired outcome of OTAN series' is that participants will have a working understanding of Gmail, saving files, adding attachments, finding messages and files, labeling, simple filters, using templates, adding contacts and groups, and the varying messaging options.

Detailed descriptions of topics covered will be included on the CA Adult Education Professional Development calendar as they are scheduled and appear there.

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An OTAN Certificate of Attendance will only be awarded to those that have pre-registered and attend at least 75% of the scheduled time.
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*OTAN workshops listed as "series" may be scheduled by qualifying adult educations agencies and programs. For more information about series workshops and others, please contact with subject "Training."



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OTAN activities are funded by contract CN200091-A2 from the Adult Education Office, in the Career & College Transition Division, California Department of Education, with funds provided through Federal P.L., 105-220, Section 223. However, OTAN content does not necessarily reflect the position of that department or the U.S. Department of Education.