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Job Success ePortfolio and Job Preparation Skills

by Debbie Jensen
Baldwin Park Adult and Career Education
Posted December 2019

In our CTE programs and with our adult students generally, we prepare students with the necessary skills to get a job. In addition to the job skill set, we also need to consider the process for getting the job itself. Topics we should include are:

  1. Where to investigate jobs
  2. Documents needed to acquire the job (application, resume, cover letter)
  3. Communication skills needed at the interview
  4. Other skills employers want, often called soft skills

Students will need a portfolio of these documents. In our digital age, these documents are often required to be sent electronically. Students will need to store a copy of each of these documents in an ePortfolio (electronic portfolio). In this article we will look at the process of making an ePortfolio and assignments to teach these job preparation skills.

To assist students, you can use Google Drive (or Microsoft 365) as a place to store the ePorfolio. We will be looking at Google Drive, but the same ePortfolio can be created using Microsoft 365.

Create a Shared ePortfolio

As the Student:

  1. Students will need a Google (Gmail) account. Select one that sounds professional; for example, student name and a number.

    Example: 1. mespinoza47@gmail.com

  2. Sign into the Google account. Access Google Drive.

    screenshot of Google Apps box opened and Drive circled

  3. Create a Folder by selecting New, then Folder

    Google Drive opened and Folder command circled

  4. Name the folder: Quarter Number Yourname ePortfolio. Select Create.

    New folder dialogue box opened with Q2yournamePortfolio

  5. For the teacher to access the student documents online, the student will need to share the ePortfolio folder with the teacher. Give the students the email address you want them to use to share documents with you. To share a folder, the student hovers over the folder name and right clicks. A window will appear. Select Share.

    Command available when you hover over the folder name. Share command circled.

  6. Student types the teacher’s email in the Share with line. This allows the student to share documents with the teacher. Click on Send.

    Share with others dialogue box. People section, Teacher's email addess typed into the box, Send command in blue at the bottom

  7. Student goes back to the New icon in Drive. Scroll down to Google Docs. Each time the student creates a document in the shared ePortfolio, this box will appear warning them that the document is being shared.

    Dialogue box: Create in a shared folder? The created item will have the same sharing permissions as the selected folder. Create and Share button at the bottom right.

  8. All assignments are created in the shared ePortfolio. Here is an example assignment. Student introduces himself/herself and talks about future goal

    Introduction Demo Pete. example Google Doc

    This is what the ePortfolio looks like from the student side. All assignments are shared with the teacher and are found in the Shared with me.

    Pete Portfolio opened. 3 documents displayed.

As the Teacher: How to Organize Your Drive

  1. Open with your own Google Account. (It is recommended that this is an account you dedicate to your class.) Go to Google Drive.

  2. To organize the student work: Create a folder in your Drive called Q2 Student Portfolios

    Teacher creates folder named Q2 Student Portfolios.

  3. To see the student folders that have been shared with you, go to the left side, scroll down to Shared with me.

    Screenshot showing Drive commands. Shared with me command circled.

  4. Find the student portfolio. Right click to open a set of commands.

    Student folder in shared with me. Student folder name is circled.

  5. Select Add to My Drive.

    Dialogue window opened. Add to My Drive command circled

  6. Move each of the student portfolios into the folder you created titled Q2 Student Portfolios. To do this, hover over the student folder you want to move. Right click. Select Move to.

    Dialogue box opened. Move to command circled.

  7. This opens the view of folders in your Drive. Select Q2 Student Portfolios. Click on Move. Do this with all shared student folders.

    Dialogue box My Drive. Q2 Student Portfolios highlighted and Move command at the bottom right.

Create your assignments and store them in a Shared Folder.

  1. Create a second folder:

    Screenshot of portfolio titled Getting a JOB ePortfolio

  2. Create subfolders in this folder. Some suggestions are Assignments, example Documents, How To, and Resources.

    Screenshot of the folders inside Getting a JOB ePortfolio. Folders include Assignments, example Documents, How To, Resources.

  3. Create assignments and add them to the Assignments folder. Here are example assignments you might include:

  4. Continue adding other documents to your subfolders.

  5. Share the folder Getting a Job ePortfolio with your students (follow steps 5-6 in the student section). Hover over the Assignments Folder.

    Screenshot of Share with Others Dialogue box. Add all student gmail addresses on the People line

Other Documents You Might Want to Include

Syllabus for Success in Getting a Job

Examples of Job Resources you might want to include:

As adults, many of our students are job bound. They come to us for training for specific jobs but also for the skills necessary to get the job. An ePortfolio allows them to gather important documents in one place. Using Google Drive and shared folders, you can create a curriculum to help them prepare to get and keep the job.

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OTAN activities are funded by contract CN200091-A2 from the Adult Education Office, in the Career & College Transition Division, California Department of Education, with funds provided through Federal P.L., 105-220, Section 223. However, OTAN content does not necessarily reflect the position of that department or the U.S. Department of Education.