OTAN pays for all initial and recurring costs of all Agency Canvas licenses for fiscal year 2024-25 and 2025-26.
The MOU outlines the fee structure as if the agency were paying for all license costs.
These costs will be waived upon the approval of a fully funded OTAN contract for the next grant cycle by the California Department of Education.
While OTAN anticipates this arrangement to be ongoing, renegotiation with CDE will take place every two years.
While in past years each agency was invoiced for additional licenses over 50, with our 2024-25 MOU, OTAN will be paying for all licenses.
When your agency completes the MOU, indicate how many licenses your agency requests for 2024-25.
If your agency requests more than 100 new licenses, provide a rationale for this increase.
OTAN reserves the right to reallocate unused licenses. It is our intention to be good stewards
of our public funds and be sure we are actively using and benefiting from the Canvas LMS.
All new licenses will be available as of July 1, 2024, provided an Agency’s 2024-25 MOU is on file with OTAN.
Whether renewing or signing up for the CDLC for the first time, the 2024-25 MOU is now designated as evergreen, meaning,
once processed, it will remain in effect for five years or until either your agency or OTAN opts not to renew it.
The 2024-25 MOU, with renewal information, will be emailed to all renewing agencies in the spring. Agencies will be asked
to confirm how many licenses they need. Agencies can maintain the same number of licenses as the prior year, or if an agency
requests more than 100 new licenses, a rationale is requested.
New to the CDLC
The process to join the CDLC occurs by selecting the Join Canvas button at the top of this page. An agency’s administrator must be a part of this process.
Your agency will be asked to provide several names identifying people in your agency who will assist with making Canvas work.